Project Associate

The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.

The project “Enhancing the resilience inclusive and sustainable eco-human settlement development through small scale infrastructure interventions in the coastal regions of the Mekong Delta in Viet Nam” is financed by the Adaptation Fund – AF in the period of 2020-2023. To align with a government request to promote sustainable eco-human settlement in Viet Nam, this project aims to improve (as a pilot model) for the poor and vulnerable communes that climate change produce the negative impacts . It is structured around the following components:

Component 1: Institutional and community capacity building toward eco-human settlement development for supporting enhance local climate response actions

Component 2: Action plan and strategy development for eco-human settlement, and integrating into planning and policy with participatory approach

Component 3: Sustainability built through small-scale protective infrastructure

Component 4: Awareness Raising and Knowledge Management

The project will be executed at three levels: 1) national level; 2) provincial level (with support from the districts); and 3) commune level. At the national level, the overall coordination of the project’s execution will be led by the Ministry of Natural Resources and Environment. UN-Habitat is the multilateral implementing entity of the project and will then provide project management support, oversight, management of fund flow and executing partners’ delivery, and secretariat of the Project Steering Committee. UN-Habitat will have Agreement of Cooperation (AoCs) with PMU under the MONRE.

UN-Habitat Vietnam is looking for a Project Associate. The Project Associate will be responsible to provide support to the Chief Technical Advisor and Project Manager to plan and coordinate project activities, including scheduling, reporting and document control, day-to-day administrative and finance management for the AF Project in Vietnam. The PA will work full time for the project. The PA will work under the direct management of the Habitat Programme Manager (HPM) in Viet Nam and with the technical supervision and guidance of the CTA and the Project Manager.

Contact email: hr@unhabitatvietnam.org

Responsibilities

• Work closely with the HPM, CTA and Project Manager in all aspects of project implementation. This may include developing implementation strategy and annual workplan, ensuring the project stays within the budget, working with staff and other stakeholders to implement project activities, monitoring and reporting on progress, analyzing data, making suggested corrections if needed and writing final project reports.
• Collect, enter, and organize data and other information to support the projects; carry out basic analytic tasks; provide draft inputs to written products such as project documentation, progress reports, research reports, and briefings.
• Provide day-to-day administrative and finance management such as managing, filing and maintaining project-related documents to ensure complete documentation and easy retrieval of documents such ProDoc, LoU, City MoUs, project logframe, consultants’ TORs, PFs, project workplan, other related papers like receipts, travel/mission reports, terminal reports/activity documentations; track project expenditures/spending through appropriate bookkeeping, capturing the financial procedures of the AF and UN-Habitat’s finance and administrative guides;
• Take the lead in the administrative and logistical arrangements for meetings, site visits, and working groups consultations and workshops under Climate Adaptation project as well as joint-activity with MONRE, by preparing agendas, appointments and meetings both internal and external relations and write minutes from the meetings;
• Facilitate logistical and administrative support for local and international travels and missions of UN-Habitat Vietnam personnel under the Climate Adaptation  project, including schedule planning, transport requests, security clearance, DSA processing and travel reimbursements;
• Prepare financial report/s, in coordination with the UN-Habitat Admin and Finance Team, in view of the requirements by Adaptation Fund Board;
• Manage resources with integrity and stewardship, in compliance with UN-Habitat’s financial policies and procedures;
• Perform other tasks as may be necessary to ensure success of the project implementation.

Expected Output

The final product will take the form of the services (described in section 3- Responsibilities) satisfactorily delivered by the selected contractor.

Qualifications

Education:

Minimum Bachelor’s Degree in accounting, finance, management and other fields related to urban management and social policy in developing countries.

Work Experience:

Minimum 4 year of experience in finance, accounting, or project development and management support work. Working experience with MONRE and/or UN agencies are preferable.

Language Skills

For this consultancy, fluency in oral and written English and Vietnamese is required.